ESTABLISHMENT UNIT OF POLICE DEPARTMENT

INTRODUCTION

This unit periodically advices the administrative superior officers of this department on Administrative proceeding incorporating all government Administrative regulations time-to-time promulgated by the government and judiciary. This unit governs administrative functions of Puducherry Police and service related matter of all Police personnel such as process of recruitment, promotion, salary payment, budget allocations and its utilization, maintains the service records of all police personnel including disciplinary actions etc are governed by it.

STRUCTURE

STRENGTH

Sl No

Name of the Post

ESTT .I.A SECTION

ESTT . I.B SECTION

ESTT . II

SECTION

DE SECTION

 

O.S.H SECTION

 

 

TOTAL

1

Office Superdt

1

1

1

1

1

1

7

2

Assitant

2

1

7

1

-

 

19

3

Upper Division Clerk

1

1

-

-

2

 

31

4

Lower Division Clerk

1

2

1

-

2

 

2

5

Sanitary Assistant/Helper

1

1

1

-

-

 

14

TOTAL

6

6

10

2

5

 

 

 

DETAILS OF ACTIVITIES

WORK ALLOTMENTS

ESTT . I. A SECTION

OFFICE SUPERINTENDENT

A2 Unit :-      UDC.

  1. Filling up of posts of ASIs, SIs of Police, Inspector of Police  direct recruitment / promotion.

  2. Offer of appointment, initial fixation of pay in respect of above staff.

  3. Basic training in respect of ASIs, SIs and Inspector of Police. 

  4. Declaration of probation, inclusive extension of probation in respect of above staff.

  5. Finalization of seniority list in respect of ASIs, SIs and Inspector of Police.

  6. Confirmation of incumbents in the grade of ASIs, SIs and Inspector of Police.

  7. Maintenance of rotation and reservation roster in respect of ASIs, SIs and Inspector of Police.

  8. Amendment of RRs in respect of posts related to this Unit.

  9. All matters and ACP pertaining to the post of Head Constable.

 

A3 Unit :-      Assistant.  

  1. Filling up of all wireless wing posts and Driver in the Department by Direct Recruitment and by Promotion and their related works.

  2. Maintenance of Post Based Roster and other relevant records relating  to posts dealt by this Unit.

  3. Matters related to the ACP of wireless posts and Drivers.

  4. Deputing to Basic Training of all the recruited Police Technical Personnel on initial appointment in each cadre. 

  5. Preparation of tentative and final seniority lists of all wireless cadre posta and Driver posts.

  6. Grievances / Representations of all wireless Police Staff and Driver and reply thereof.

  7. Amendment of RRs to the categories of posts of this unit.

  8. Reply to Assembly and Parliamentary Questions  relating to this Unit.

  9. Furnishing of materials & files to the court cases related to this Unit.

  10. Other miscellaneous subjects relating to this unit other than mentioned herein.

A4 Unit :-      Assistant.

    1.   Creation of new posts, continuance and conversion of temporary posts into permanent ones in all cadres.

    2.   Convening of DPC for SPs and furnishing of requisite materials thereto.

    3.   All service matters of Gazetted Officers including pension, deputation and maintenance service books including their ACP.

    4.   Public Accounts Committee and Estimate Committee and related matters.

    5.  All policy matters and maintenance of stock file.

    6.   Particulars of sanctioned strength of the force and furnishing vacancy position.

    7.   All matters related to Reorganization of the Police Force  including Padmanabaiyah Committee Report.

    8.   Declaration of DDOs, Cadre Review and Audit matters.

    9.   Creation of new cadres and framing of RRs to the newly created posts.

   10.  Furnishing of materials & files to the court cases related to this unit.

   11.  India Reserve Battalion.  

 

A5 Unit :-           Vacant

 

  1. All correspondences relating to the Service matters of other technical posts except wireless wing and Driver i.e. Mechanical     Unit, Electrician & Helpers, Stores, Photography Unit, Finger Print Bureau, Carpentry Unit, Marine Police, Artists, Junior Reporter, Band Unit, Buglers, Armoury and computer centre.

  2. Attending to grievances of the above posts and the related correspondences.

  3. Amendment of RRs and related correspondences in respect of the post in this unit.

  4. Maintenance of Post Based Roster and other relevant records relating to the above posts.

  5. Furnishing of materials & files to the cases in respect of above categories.

  6. All matters relating to implementation of ACP to the above technical posts.

  7. Preparation of seniority list for the above categories.

A8 Unit :-       LDC.

    1.    Compassionate appointments.

    2.    Computerization of all required matters such as Recruitment DPC Note & minutes, pensions & Service particulars.

    3.    Stores In charge of Estt-I Section.

    4.    Commemoration Day, Police Raising Day and any other police functions.

    5.    Matters relating to E-Governance.

    6.    Miscellaneous subjects.

 

ESTT-I – (B)

OFFICE SUPERINTENDENT

A1 Unit :-     LDC.  

  1. Filling up of posts of Police Constables by direct recruitment / promotion.

  2. Offer of appointment issue of appointment orders with initial fixation of pay to PCs.

  3. Maintenance of register for total PCs of entire region including  deployment.

  4. Allotment of buckle numbers to newly recruited PCs.

  5. Placing officials for basic training to the service in respect of PCs.

  6. Declaration of probation, confirmation in respect of PCs.

  7. Finalization of seniority list in respect of PCs.

  8. Maintenance of rotation and reservation roster in respect of PCs.

  9. Grant of ACP to PCs.

A6 Unit :-      Assistant.  

  1. Transfer & Postings and maintenance of service books for the ministerial staff.

  2. Deputation of ministerial staff Recovery of leave salary / pension contribution.

  3. Grant of Personal pay / special pay.

  4. Training workshop, seminar of all non-Gazetted  staff members of Police Dept.

  5. Disciplinary proceedings against Ministerial staff.

  6. Grievances Cell for ministerial staff and association matters.

  7. All correspondence relating to the Ministerial staff.

A7 Unit :-     LDC.  

  1. President’s Police Medal, Chief Minister’s Police Medal and LG Medal and other Medals to all Police  Personnel of this Department.

  2. Filling up of all other Group D posts such as Follower (Cook, Barber) and Water Carrier, Sanitary Assist. / Helpers and all service matters relating thereto.

  3. Filling up of all Part Sanitary Employees and all service matters relating thereto.

  4. CS Police Trophy for Best Police Station and any other Police Medals.

  5. Grant of ACP to the Group “D” posts.

  6. filling up of Daily Rated Sanitary Assistants and all service matters relating thereto.

A9 Unit :-      LDC.  

  1. Permission under Conduct Rules.

  2. No Objection Certificate to obtain Indian Passport and to go abroad.

  3. All matters related to Home Guards.

  4. All periodical returns to Employment Exchange, Census and Secretariat.

  5. One man Commission / Police Manual, National Police Commission.

  6. Natural calamities, Deserter Crises, Staff council Meeting / Association matters. 

  7. Other miscellaneous matters not allotted to other units in “B” section.

DE  SECTION

OFFICE SUPERINTENDENT

DE1 UNIT :-     Vacant  

  1. All DE matters related to the Police Personnel.

  2. Suspension, revocation and award of punishment etc.

  3. Preparation of para-wise comments for DE appeal cases with the Appellate Authority.

  4. Furnishing of materials and files to CAT & Court Cases.

  5. Any other correspondences relating to DE and internal appeal cases.

DE2 UNIT :-       Assistant.

  1. All matters related to CAT cases and High Court Cases.

  2. Collecting particulars related to the cases and preparation and filing of reply statement.

  3. Attending the Tribunal and Government Pleader at Chennai & Puducherry.

  4. Forwarding Fee Bills of GP to the concerned unit for settlement.

  5. Maintaining the Court Cases Register.

  6. Preparing & filing Writ Petition before the High Court for the appeal cases.

  7. Miscellaneous matters relating to the CAT case, High Court, Supreme Court and settlement of related claims.

  8. Any other matters involving legal issues related to service matters of personnel.

SENIOR ACCOUNTS OFFICER

ESTT-II SECTION

OFFICE SUPERINTENDENT

D1 UNIT:-      Vacant

  1. Payment of fees and expenses to Government Pleader & Additional Government Pleader.

  2. OTA to the Drivers of other Departments drawn on special occasions.

  3. All miscellaneous subjects which arise then & there and not allotted to any others.

  4. Grant of Traveling Allowance to staff members and guest lectures in PTS.

  5. National Commission for Minorities.

  6. Flag Day and Communal Harmony.

  7. Periodical reports on Communal riots, atrocities, and criminal activities including that of foreign national in jail.

  8. 20 Point Programme, National Policy on setting up voluntary action groups.

  9. National Calamities.

  10. Grant of Ration Money Allowance, Permanent Traveling Allowance, Washing Allowance, Transport Allowance & Uniform Allowance.

  11. Matters relating to UTGEIS.

D2 UNIT :-      Assistant.

 

  1. Maintenance of Service Books in respect of HC, ASI, SI, Inspector of Police, Junior Reporter, Radio Operators, HROs, Tester, Finger Print Expert, Finger Print Searchers, RTPC, Wireless Operators, Radio Technicians, Radio supervisions.

  2.  Grant of all kinds of leave dealt by this unit.

  3. Grant of periodical increments in time.

  4. Fixation of pay and ACP scheme dealt by this unit.

  5. Stepping up of pay and advancement of increments.

  6. Allotment of GPF numbers.

  7. Grant of Family Planning Allowance.

  8. Issue of Service Certificate.

  9. Issue of Service Certificate to retired French Police personnel.

  10. Issue of Rewards and Awards.

  11. Regularization of Pay.

D3 UNIT :-       Assistant.

 

  1. Dealing with service matters of PCs numbering from 167 to 1299 and maintaining of their service registers making entries in respect of .

  2. Grant of all kinds of leave dealt by this unit.

  3. Grant of periodical increments in time.

  4. Fixation of pay and ACP scheme dealt by this unit.

  5. Stepping up of pay and advancement of increments.

  6. Allotment of GPF numbers.

  7. Grant of Family Planning Allowance.

  8. Issue of Service Certificate.

  9. Issue of Service Certificate to retired Police Personnel.

D4 UNIT :-         Assistant.

 

  1. Dealing with service matters of PCs numbering from 2001 and above newly recruited PCs, Drivers, Sanitary Assist., Follower (Cook, Barber, Dhobi & Water Carriers) .

  2. Grant of all kinds of leave dealt by this unit.

  3. Grant of periodical increments in time.

  4. Fixation of pay and ACP scheme dealt by this unit.

  5. Stepping up of pay and advancement of increments.

  6. Allotment of GPF numbers.

  7. Grant of Family Planning Allowance.

  8. Issue of Service Certificate.

  9. Issue of Service Certificate to retired Police Personnel.

D5 UNIT :-       Assistant.  

  1. Dealing with service matters of PC s numbering from 1300 to 2000 and making relevant entries in  their service registers regarding.

  2. Grant of all kinds of leave dealt by this unit.

  3. Grant of periodical increments in time.

  4. Fixation of pay and ACP scheme dealt by this unit.

  5. Stepping up of pay and advancement of increments.

  6. Allotment of GPF numbers.

  7. Grant of Family Planning Allowance.

  8. Issue of Service Certificate.

  9. Issue of Service Certificate to retired Police Personnel.

  10. Maintenance of Stock Register for Estt-II Section and Indent Register.

D6 UNIT :-        LDC.  

  1. Pension matters for the cadres from PC to Inspector of Police and all Group “D” cadres such as Followers, Sanitary Assts. And Police Drivers.

  2. Settlement of Family Pension to the children of the Pensioner consequent on their death.

  3. Acceptance of notice of Voluntary Retirement and settlement of pensionary benefits to the Police Personnel.

  4. Revised pension proposal to the pensioners.

  5. Issue of service certificate to the retired Government Servants.

D8 UNIT :-       Assistant.  

  1. All matters relating to official phones and residential phones.

  2. Renewal of lease agreement, obtaining of administrative approval and expenditure sanction in respect of private buildings to accommodate police Stations and outposts.

  3. Sanctioning of proficiency pay to wireless staff.

  4. Sanctioning of conveyance allowance.

  5. Raising of quarterly demands for police personnel deployed to other institutions.

  6. Claiming of deployment charges in respect of RAF/CRPF/CISF etc. and obtaining expenditure sanction.

  7. All matters relating to sports activities.

  8. All matters relating to deputation of PCs SIs & Inspector of Police to other organizations.

D9 UNIT :-       Assistant.

  1. Grant of HBA and allied works.

  2. Gant of MCA and allied works.

  3. Grant of Cycle Allowance.

  4. Grant of Table and Fan Allowance.

  5. Grant of Computer Advance and allied works.

  6. Grant of Free Feeding charges to Police Personnel & Home Guards.

ACCOUNTS SECTION

OFFICE SUPERINTENDENT

B1 UNIT :-      LDC.

  1. Receipt of currents.

  2. Distribution to the dealing assistants of accounts section.

  3. Bus Warrant bills and maintaining the Bus Warrants Registers.

  4. Quarterly return, pay and allowances for register employees.

B2 UNIT:-      LDC.

  1. All types of contingent bills, relating to wireless and Mt Unit / armoury.

  2. Preparing of fuel charges, rent of all advance and its adjustment, Telephone Bills etc.

  3. Expenditure sanction for fuel charges and advertisement charges relating to all regions of Pondicherry .

  4. Maintaining contingent Audit Register, Outstanding Book Advance Register (both Plan and Non-Plan), Rent Register and Telephone Register.

B4 UNIT :-       UDC.

  1. Getting sanction for GPF advances, Part final and Final Withdrawals.

  2. Maintaining  Reward Register and prepared the reward bills.

  3. Adjustment of OBS items of the four DDO’s of Puducherry region.

  4. Issuing sanction order for children Education Advance / Tuition Fees.

B6 UNIT :-      Assistant (Cashier).

  1. Government Cash Book.

  2. Non- Government  Cash Book.

  3. “C” Cheque Register.

  4. Crossed Cheque Register.

  5. Cheque Register.

  6. UDP Register and other related Register.

  7. Remittance of Non-Government recoveries in respect of the staff under the drawing disbursement control of Senior Accounts Officer.

B7 UNIT :-      Assistant.  

  1. Preparing pay bills.

  2. Arrear Bills.

  3. Honorarium bills and Wages bills.

  4. Assessing Income Tax of the Officers.

  5. Maintenance  PBRs of Chief Office, MT Section CID, PCR Cell, wireless, Special Branch, FRRO, Sigma Cell and Home Guards Unit including Wages Register.

B8 UNIT :-      Vacant.  

  1. Preparing TA Bills, TTA Bills, MR Bills, LTC Bills and Advance Bills in respect of Chief Office, Wireless and MT Section.

  2. Maintaining TA Bill Register, MR Bill Register and OBA Register.

  3. Getting countersignature of TA / MR Bills in respect of SP (Mahe) & SP (Karaikal).

B9 UNIT :-     Assistant.

 

  1.  TA Bills, TTA Bills, MR Bills, Contingent Bills and Advance Bills viz., Newspaper, Stitching charges, Permanent Advance, Bread, Beef and Milk Bills and advance  in respect of Special Branch, CID, FRRO, CCR and Home Guards Unit.

  2. Maintaining TA Bill Register, MR Bill Register and OBA Register.

B10 UNIT :-     Vacant.  

  1. Preparing all kinds of advance bills namely HBA (GPF), MCA, Festival Advance and Cycle and Fan Advances.

  2. Obtaining of medical expenditure sanction for drawal of advance expost facto expenditure, sanction of whole Police Department of Puducherry region (including Karaikal, Mahe and Yanam for reimbursement).

  3. Preparation of TA, TTA Bills and MR Bills of SIGMA Unit.

B11 UNIT :-      Vacant.   

  1. Preparing of pay bills of SIGMA Unit, wireless Unit and Arrear bills.

JUNIOR ACCOUNTS OFFICER -  Vacant  

 

BUDGET & HOUSING SECTION  

 

OFFICE SUPERINTENDENT

 

H3 UNIT :-    UDC.  

  1. Acquisition of lands for the construction of Police Stations, Quarters, etc.

  2. HLC – Expenditure sanction – Administrative approval.

  3.  Correspondence with the PWD regarding Construction  / repairs / maintenance of buildings etc with.

  4. Monthly progress reports from PWD on going works.

  5. Dog Kennel, Expenditure Sanction for purchase of diet articles.

  6. Purchase of Arms, Ammunitions and munitions – Expenditure sanction- Requirements to be sent to Home Department. 

  7. Wireless equipments, purchase & repairs.

  8. Motor vehicles – Purchase & repairs – Expenditure Sanction.

  9. Permanent advance – Sanction.

  10. Any other works assigned by the Section Head.

H1 UNIT :-     UDC.

  1. Budget : Plan, Non-Plan and CSS and all related matters.

  2. PAC / C&AG report.

  3. Audit inspection – Audit paras-replies.

  4. Administrative report.

  5. Appreciation / Finance Accounts.

  6. Central BCR posting.

  7. Maintenance of expenditure register – Plan, Non-Plan and CSS.

  8. Furnishing of particulars to Crime Records Bureau, etc.

  9. Miscellaneous matters pertaining to this section.

  10. Any other works assigned by the Section Head.

H4 UNIT :-     LDC.  

  1. Maintenance of Central BCR – Receipt Register - Reconciliation of Plan, Non-Plan, CCS Expenditure / Receipts with DAT.

  2. Furnishing of monthly Plan expenditure to Planning & Research Department.

  3. Repairing / condemnation of Vehicles / retreading / purchase of tyres & tubes of vehicles etc.

  4. To assist H1 unit.

  5. Typing / computerization works of this section.

  6. Any other works assigned by the section head.

H2 UNIT :-      LDC.  

  1. Allotment of quarters / preparation of seniority lists / release of HRA.

  2. Monthly reports from Line Officers on vacancy position of quarters.

  3. Audit paras and recovery of arrears of license fee from Police Officers.

  4. To assist H3 Unit.

  5. Typing / Computerization works of this section.

  6. Stock / Circular file.

  7. Any other works assigned by the section head.

Important Note :-  

   1.  Matters connected with Court Cases in service matters will be by the DE Section. All units should produce relevant files to

        DE Section and render all assistance in court case if needed.  

   2.    All files should be submitted through the Section Supdts. to the Unit Officers.  

   3.   Personal registers should be closed and put up in the first week of every month with the list of pending cases.  

   4.    A current even if not connected with their allotted subject, if marked by the section Supdts. or Unit Officers to a particular

          seat,if should not be refused at Dak Stage, but should be received and put up with a note to the Unit Officers through Supdt.

          justifying his stand that the paper not connected with his assigned subject.  

   5.    The assistants for whom subjects are changed shall handover all the related files to the new assistant and render all helps.